Accounts/Administration Assistant

Job details
Full-time, Permanent (8 hour shift, Monday to Friday)

Qualifications
Experience:

• Customer Service, 1 year (Preferred)
• Accounts, 1 year (Required)
• Office Administration, 1 year (Required)

Education:

• Advanced/Higher Certificate (Preferred)

Full Job Description

Main Responsibilities:

• Ensure the work space is organised and run efficiently on a daily basis working closely with the Manager
• Carry out reception duties including making appointment an , liaising with customers
• Ensure office systems, procedures and facilities are fully operational
• Liaise with Suppliers to arrange shipment and deliveries within the allocated times·
• Ensure office systems, procedures and facilities are fully operational.·
• Ordering of stock and any other requirements for all areas of the business
• Carry out stock takes on a weekly/months basis
• Ensure the day to day, accounts payable & receivable are processed
• Carry out Bank reconciliations as required
• Carry out any other general accounts duties to assist the Accountant
• Work on all social media platforms ensuring the company has an up to date presence at all times

Requirements for the role:

• Ability to operate & maintain Xero Accounting software package – Training available if required
• Must have previous experience working in administration, minimum 2 years
• Experience working in Accounts Payable/Receivable, at least 2 years
• Excellent communication and typing skills are essential for the role
• Proficient in MS Office – Excel; Word/ Outlook
• Excellent attention to detail
• Excellent communication skills both written & verbal
• Self motivated with ability to work individually and as part of a team

Administrative Duties:

• Scheduling
• Carrying out requests from management as needed
• Maintaining stock and ordering supplies
• Answering emails and sorting post
• Answering phone calls and transferring them as necessary
• Managing website functions and social media
• Greeting and welcoming visitors

Financial Duties:

• Expense reports
• Processing payments
• Billing
• Purchasing

COVID-19 precaution(s):

• • Social distancing guidelines in place
  • Sanitisation, disinfection or cleaning procedures in place

Schedule:

• 8 hour shift

Experience:

• Customer Service: 1 year (Preferred)
• Accounts: 1 year (Required)
• Office Administration: 1 year (Required)

Language:

• English (required)